ESIC and EPFO Returns

Your ESIC & EPFO Responsibilities

If you employ staff in India, ESIC and EPFO compliance becomes a regular part of your payroll process. These returns confirm that you have deducted the correct employee share, added your employer contribution and submitted the required employee details every filing cycle.

• ESIC ensures your eligible employees receive medical, sickness, maternity and related benefits.

• EPFO protects employees through provident fund, pension and insurance benefits.
  Both filings must match your payroll and attendance records. Delays or incorrect data can lead to penalties or complications for both employer and employees.

How LegalCliq Helps You Stay Compliant

Managing ESIC and EPFO returns month after month can be difficult, especially when staff numbers change, wages fluctuate or new compliance rules appear. LegalCliq takes complete ownership of the process so you don’t have to stress about deadlines or paperwork.

What We Handle:

• Evaluating your eligibility and obligations under ESIC and EPFO.

• Registration assistance for newly covered establishments.

• Monthly calculation of contributions and preparation of challans.

• Filing of ESIC and EPFO returns through the respective portals.

• Matching payroll data with declared contributions to avoid mismatches.

• Assistance with notices, past-period corrections and compliance gaps.

How We Work – Our Compliance Method

We follow a clean, organised structure so your filings are accurate, timely and fully documented.

Step-by-Step:

1. Compliance Check: We review your employee strength, wages and registration status.

2. Data Gathering: Collect employee list, UAN, ESIC numbers, wage sheets, registers and payroll data.

3. Contribution Working: Calculate employee and employer shares as per applicable rates.

4. Challan Payment & Filing: Generate challans, complete deposits and file the monthly/periodic return.

5. Reconciliation: Check what’s filed against your payroll data and rectify variances.

6. Regular Support: Maintain a compliance calendar, assist with staff additions/removals and guide you for future months.

Information & Documents You Should Keep Ready

Keeping the right data accessible helps us file your returns faster and more accurately.

Checklist:

• ESIC/EPFO registration numbers (if already registered).

• Employee details: name, UAN, ESIC number (if applicable), Aadhaar, PAN, date of joining, wages.

• Monthly payroll: wage sheets, attendance, contribution details.

• Past challans, ECR reports or ESIC contribution sheets.

• Any notices, pending issues or previous year defaults.

• Establishment details for new registrations (nature of business, address, employee count, wage levels).

Filing Frequency & Fee Estimate

Both ESIC and EPFO follow strict timelines. Missing them may lead to interest, penalties or blocked challans.

What to Expect:

• EPFO: Monthly filing through ECR.

• ESIC: Contributions are filed periodically (monthly/half-yearly as applicable).

• Fees: Charges depend on the number of employees, the complexity of payroll, multi-state operations, and whether past corrections are needed.

• Any reconciliation, default correction or notice-handling may involve additional charges — we inform you clearly before work begins.

• Maintaining clean records ensures you avoid penalties and build a stronger, compliant HR system.

Why Businesses Trust LegalCliq

ESIC & EPFO compliance directly affects your workforce. A mistake doesn’t just bring penalties — it can disrupt employee benefits. With LegalCliq, you get peace of mind and reliable month-on-month support.

Why Choose Us:

• Experienced team with strong knowledge of labour and social-security laws.

• Simple communication — we explain everything in clear language.

• Prompt filing, transparent pricing and dedicated support staff.

• End-to-end assistance: filing, reconciliation, notices, compliance planning.

• Ability to manage establishments across India with remote support.